Ask to see a document that contains the what, how, to whom, and when about data reporting. At M&E unit confirm the existence of such guidelines which may be found in: M&E Plans, SOPs, Indicator definitions, reporting tool/ template, data flow process, and/or other documented processes or activity aides.
YES= There are documented guidelines describing, what, how, to whom and when to report.
PARTLY= There is no documented evidence but staff can consistantly describ the procedure by providing verbally all indicators, the same date, name of person to report to, reporting procedure...
NO- NOT AT ALL= There is no documented evidence and no common knowledge of the procedure among staff.